Lead Corporate Counsel - Business Conduct & Ethics

Austin, TX
Full Time
07-24-2021
Practice Areas: Employment Job #: 2101124 Exp.: 10+ Years
Description:
Job Summary/Overview
Lead Counsel, Business Conduct and Ethics, runs the business conduct and ethics program for the Company, ensuring that TriNet exercises due diligence to prevent and detect unethical behavior in violation of our Code of Business Conduct and Ethics, our policies prohibiting discrimination, harassment and retaliation, and criminal law. Lead Counsel is responsible not only for insuring sufficient internal controls are in place and leading the Business Conduct and Ethics team, but also for investigating some matters personally. Lead Counsel acts as liaison between the Legal Department and other departments to promote an organizational culture that encourages ethical conduct and a dedication to compliance with the law. Lead Counsel also handles outside counsel retained to conduct investigations as necessary and acts as a liaison between outside counsel and TriNet. The Lead Counsel builds on the TriNet ethics program, taking it to the next level!

Essential Duties/Responsibilities
  • Lead the Business Conduct and Ethics team, the team members, and the investigations, investigation report-writing, and project-related work of the team.
  • Lead and evolve the processes and procedures related to the receipt of and response to complaints, disclosures, and questions submitted via Ethics@trinet.com inbox and the Ethics Hotline – and any other method.
  • Investigate and document (with investigation reports and other memos) any situation where TriNet’s ethics or compliance policies may be compromised, including recommendations on disciplinary action for colleagues who violate the Code of Business Conduct, policies prohibiting discrimination, harassment and retaliation, or the law.
  • Help select and manage outside counsel retained to conduct investigations as necessary and act as a liaison between outside counsel and TriNet.
  • Build on the TriNet ethics and compliance program, including the Code of Business Conduct and Ethics and the Vendor Code of Conduct, investigations practices in and out of the Business Conduct and Ethics team, the handling of disclosures to the team and responses thereto, and the training, communications, and initiatives vital to drive the ethics program forward.
  • Develop, maintain, and improve ethics and compliance training programs to meet the needs of colleagues at every level, including senior management and the Board of Directors.
  • Ensure that all other Company training materials contain appropriate and specific ethics material and references to standards for business ethics; recommend improvements to training materials and assist in the establishment of materials that provide a solid foundation of business ethics.
  • Supplement training materials with articles and documents for general internal publication regarding the ethics program, ensuring all understand the Ethics Hotline, Hotline case management system, and Code of Business Conduct and Ethics.
  • Lead the development and the evolution of a program highlighting ethical conduct by colleagues and creating opportunities for such colleagues to champion ethics to other colleagues.
  • Provide regular reports and analysis of the Business Conduct and Ethics team activity in general, and Hotline submissions in particular, to the Chief Legal Officer, as well as to other select persons/groups as requested.
  • Ensure that vendors are given clear information about, and timely attention is given to, ethical issues related to vendor relationships.
  • Respond to miscellaneous business and employment matters referred to Department.
  • Other projects and responsibilities may be added at the manager’s discretion.

Job Requirements and Qualifications
Education:
Juris Doctor (J.D.) from an accredited law school

Training Requirements (licenses, programs, or certificates):
Member in good standing with a State Bar, AWI-CH preferred

Experience:
  • 5+ years’ experience conducting impartial workplace investigations
  • 10+ years’ legal experience with employment law (in-house experience preferred)
  • Proven experience educating, advising, and counseling on ethics issues all levels of employees, including executives and risk-related committees, including at the level of the Board of Directors
  • Leadership experience as a people manager (preferred) and/or as a functional or project leader
  • Experience conducting investigations in organizations with colleagues of diverse socioeconomic, professional, and educational backgrounds is preferred
  • Advanced proficiency with computer and software tools including advanced capabilities in Microsoft Office suite (Outlook, Word, and Excel)

Other Knowledge, Skills and Abilities:
  • Natural ownership instincts—manifested by a desire to take responsibility for, and guide collaborative solutions to, complex matters
  • Outstanding written and verbal communication skills, ‘hands-on’ style, and willingness to proactively engage with peers while maintaining an open-minded approach
  • Demonstrated attention to detail, discretion and experience handling highly sensitive and confidential information
  • Ability to lead and develop a team of investigators and to engage successfully with other leaders and teams at all levels of the organization
  • A validated understanding of general ethics and compliance practices, relevant regulations and laws
  • The know-how to identify and address issues in collaboration with other subject-matter experts
  • Excellent organizational, analytical and communication skills (oral and written) are required due to the nature of the work, including (a) the investigations, (b) the equally meaningful reports written to document investigation efforts and findings, and (c) the involvement of and interaction with colleagues at all levels of the organization
  • Proven track record using legal training to lead or influence operational process, procedure and strategy
  • Ability to excel in an entrepreneurial growth organization
  • Demonstrated self-initiative, integrity, and resilience
  • Ability to simultaneously handle large-scale projects and high-volume, small-scale projects
  • Sense of humor!
  • Dedication to high professional ethical standards

Work Environment/Other Information (Travel required, physical requirements, on-call schedules, etc.)
  • Occasional travel will be required for both investigations and training.
  • Frequent participation in conference calls, including video conferences, with flexibility in office hours to accommodate additional time zones
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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