DISTINGUISHING CHARACTERISTICS OF WORK
This is varied and highly responsible legal secretarial/assistant work. An employee in a position allocated to this class performs a variety of complex secretarial duties for an attorney requiring independent judgment, action, knowledge of laws and regulations, including making frequent decisions in accordance with organizational policies and practices. Duties cover all facets of the Criminal Justice System.
Work is performed with considerable independence and is reviewed upon completion for conformance with policies and regulations.EXAMPLES OF WORK PERFORMED
MINIMUM TRAINING AND EXPERIENCE
- (NOTE: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
- Types with speed and accuracy, proficient in word processing systems and associated peripherals. Reads incoming mail and independently composes reply when attorney's personal attention is not required;
- Prepares and files complex motions, orders, subpoenas for both depositions and trials, attends court hearings and keeps docket; keeps attorney's appointment calendar and maintain schedules of meetings, appointments, legal hearings, trials and sentencings;
- Establishes and maintains a comprehensive file system; handles calls regarding cases and court hearings in attorney's absence; maintains records of all directives issued by the Court and assures compliance with same, and keeps fiscal records and other files as required;
- Prepares general legal forms and pleadings independently; maintains confidential, case, follow-up and other essential legal records and files; and transcribes from dictating equipment;
- Gathers and submits caseload data to ensure timely and accurate reporting;
- Arranges travel itinerary and hotel accommodations; assists attorneys with monthly travel reports; and
- Performs related work as required.
A standard high school diploma or equivalent and two years of progressively responsible secretarial experience, or an equivalent combination of training and experience.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.$